- Real document blocks
- Tables and headings stay selectable and printable.
- Live A4 preview
- What you see is what the PDF prints.
- Edit by chatting
- Change anything with one sentence.
- Free download
- No watermark, unlimited exports.
What is PaintPDF's resignation letter generator?
PaintPDF's resignation letter generator turns the details of your notice into a printable A4 letter: the sender block and date, the recipient, a subject line naming the role, a paragraph that gives notice and the last working day, a handover paragraph, thanks and a sign-off. Edit it by chatting. Free to start, no watermark.
Get a free resignation letter template: pick an example in the live demo and download the PDF, or open it in the studio to make it yours. No sign-in to download, no watermark.
Everything a resignation letter needs
A resignation letter is a short formal record, so the layout says the two things the employer needs first: that you are leaving, and when.
Where they usually go wrong
It has to look like you do this for a living.
A Word file shows the seams: floating tables, mismatched type, spacing you fixed twice.
Template sites make you retype the job into their form.
Twelve fields before you see a page, and the result still looks like their template.
One change and the layout falls apart.
Move a line and the table, the headings, and the footer all need re-fixing.
- The sender block with your name and contact details
- A subject line that names the role you are leaving
- A notice paragraph with the last working day
- A handover note and a formal sign-off
What each part is for
The parts an employer files:
Date and sender, so the notice period counts from a fixed day
Subject
The role, so the letter is unambiguous in a file
Notice
That you are resigning, and your last working day
Handover
What you will finish, and who takes it on
Sign-off
Your name, for the record
How it works
Describe it
Type what you need in plain language: the client, the line items, the tone. Attach a file if you have one.
Refine by chatting
The agent builds the document with real tables and headings, and you change anything just by asking. A live A4 preview updates as it works.
Download the PDF
Export a print-ready A4 PDF. No watermark on the free plan, and unlimited exports.
Free to start. No watermark.
See a finished resignation letter
Pick an example and the full PDF renders here in seconds. Download it if you like it, no sign-in needed.
Resignation letter from a product designer, last day in four weeks
Like it? Open a copy in the studio and change anything by chatting. Free, no watermark.
Write my resignation letterYou type it, it sets it
Every part of the document is something you can ask for in a sentence. This is a real edit, made on the example above.
The same paragraph, set off so the last working day is impossible to miss.
Questions, answered
Resignation letter or email?
An email is often how you tell your manager first; the letter is the formal record for your file, with the role, the notice and the last working day in one dated document. Have the conversation however you like, and keep the letter for the record.
How do I write a resignation letter?
Give the agent your role, your last working day and who takes over, and it lays out a printable A4 letter with a subject line, a notice paragraph, a handover note and a sign-off. Edit any paragraph by chatting.
What should a resignation letter include?
The date, your name and contact details, the recipient, a subject line naming the role, a paragraph stating that you are resigning with your last working day, a short handover note, and a sign-off.
How much notice should I give?
Whatever your contract or local law requires, and the letter should state the last working day that follows from it. PaintPDF formats the letter and does not give legal advice on notice periods.
Should I say why I am leaving?
You do not have to. A short, neutral letter is easier to keep on file; if you want to give a reason, keep it to one line and avoid anything you would not want read back later.
Is it free?
Free to start, no watermark, unlimited exports, around 20 PDFs a month on the free plan.
Notice, and the last working day
The notice period is usually set by your contract or by law, so check it before you commit to a date; the letter should state the day you will finish, not just the day you are writing.
- Count the notice from the day the employer receives the letter, not the day you decide
- State the last working day as a date, so there is nothing to interpret
- Keep a copy of the dated letter; it is the record of the notice you gave
Turn the details into a letter
Give the agent the role, the last working day and who takes over, and check the spelling of every name before you send it.
- Prompt: Create an A4 resignation letter. Include the sender block and date, the recipient, a subject line naming my role, a paragraph giving notice with my last working day, a handover paragraph, thanks and a sign-off. Use only the details I give.
- Check the notice period against your contract, and that the last working day is a real date.
- The PDF is a formal letter; it is not legal advice on your notice period or your contract.
How long does it take to build the resignation letter?
One short chat: describe what you need, check the live preview, download the PDF. You can keep changing it after that.
Can I bring a document I already have?
Yes. Attach up to four files at a time: images up to 5 MB, PDFs up to 10 MB, or text files up to 200 KB (.txt, .md, .csv, .json). For Word (.docx, not .doc), PDF, Markdown, HTML or LaTeX documents up to 10 MB each, choose ‘Import a document’ from the studio’s attachment menu. The agent rebuilds imports as editable blocks; original formatting may change.
Leave on paper, not in a chat message
- A clear notice with the last working day.
- A handover paragraph and a formal sign-off.
- Free to start, no watermark.
No credit card.