- Real document blocks
- Tables and headings stay selectable and printable.
- Live A4 preview
- What you see is what the PDF prints.
- Edit by chatting
- Change anything with one sentence.
- Free download
- No watermark, unlimited exports.
What is PaintPDF's memo generator?
PaintPDF's memo generator turns a description into a printable A4 internal memo: a To/From/Date/Re header with a Cc line, a decision-first opening, the background a reader needs to act, and the action requested with named owners and dates, plus an attachment note. Edit it by chatting. Free to start, no watermark.
Get a free memo template: pick an example in the live demo and download the PDF, or open it in the studio to make it yours. No sign-in to download, no watermark.
What a memo is for
A memo is an internal note that asks for a decision or records one. It is not a letter: no salutation, no signature block — a header, the ask, the context, and the actions, on one page.
Where they usually go wrong
It has to look like you do this for a living.
A Word file shows the seams: floating tables, mismatched type, spacing you fixed twice.
Template sites make you retype the job into their form.
Twelve fields before you see a page, and the result still looks like their template.
One change and the layout falls apart.
Move a line and the table, the headings, and the footer all need re-fixing.
- A To/From/Date/Re header, so the reader knows who it is for and what it is about
- The decision or update in the first two sentences
- Only the background the reader needs to act
- The action requested, with an owner and a date for each
How it works
Describe it
Type what you need in plain language: the client, the line items, the tone. Attach a file if you have one.
Refine by chatting
The agent builds the document with real tables and headings, and you change anything just by asking. A live A4 preview updates as it works.
Download the PDF
Export a print-ready A4 PDF. No watermark on the free plan, and unlimited exports.
Free to start. No watermark.
See a finished memo
Pick an example and the full PDF renders here in seconds. Download it if you like it, no sign-in needed.
Internal memo recommending a vendor consolidation for sign-off
Like it? Open a copy in the studio and change anything by chatting. Free, no watermark.
Draft my memoYou type it, it sets it
Every part of the document is something you can ask for in a sentence. This is a real edit, made on the example above.
The ask, boxed so it reads first.
Questions, answered
Memo format template: what goes where
A standard memo format template is a header and three short parts, in this order:
- Header: To, From, Date, Re and an optional Cc, at the top
- Opening: the decision or update, in the first two sentences
- Body: only the background the reader needs to act on it
- Close: the action requested, with an owner and a date for each
How do I write a memo?
Give the reader, the subject, the decision and the actions with owners and dates, and the agent drafts a one-page memo with a To/From/Date/Re header, a decision-first opening and the background the reader needs. Edit it by chatting before you send it.
What is the difference between a memo and a letter?
A memo is internal and has no salutation or signature block; a letter is external and has both. The memo's header and decision-first opening are what make it a memo.
How long should a memo be?
One page. Lead with the ask, keep only the background the reader needs, and move detail to an attachment.
Can I include a table?
Yes. Ask the agent for a small table — owners and dates, options, or costs — and it prints as a real table on the page.
Is there a free memo format template?
Yes. Describe the memo and the agent lays out a printable memo with the standard To/From/Date/Re header, a decision-first opening and the actions requested with owners. It is a free memo template you fill from your own facts.
Is it free?
Free to start, no watermark, unlimited exports, around 20 PDFs a month on the free plan.
Memo, letter, or email?
A memo goes to a group inside the organisation and is filed with the project; a business letter goes to an outside party, and an email is the message, not the record. When a decision needs a paper trail, the memo is the document of record.
How to keep it to one page
The layout is tight on purpose, because a memo that runs long does not get read:
- Lead with the ask, then the background, not the reverse
- Cut any context the reader already has
- Give every action an owner and a date
- Name attachments at the foot instead of pasting them in
Write a memo draft before you send it
Give the reader, the subject, the decision, the background and the actions with owners. Then check that the first two sentences already say what you need.
- Prompt: Write an internal memo from my details. Include a To/From/Date/Re header with a Cc line, a decision-first opening, the background the reader needs, and the action requested with owners and dates, plus an attachment note. Use only the facts I give and mark anything missing.
- Keep it to one page; move detail to an attachment.
- PaintPDF formats the memo; it does not send it or track the responses.
When a memo is the wrong document
If you are writing to a client, use a letter; if the reader must sign, use a contract; if you are recording a meeting, use minutes. The memo is for an internal decision or update that needs a written record.
How long does it take to build the memo?
One short chat: describe what you need, check the live preview, download the PDF. You can keep changing it after that.
Can I bring a document I already have?
Yes. Attach up to four files at a time: images up to 5 MB, PDFs up to 10 MB, or text files up to 200 KB (.txt, .md, .csv, .json). For Word (.docx, not .doc), PDF, Markdown, HTML or LaTeX documents up to 10 MB each, choose ‘Import a document’ from the studio’s attachment menu. The agent rebuilds imports as editable blocks; original formatting may change.
Get the decision on paper
- A To/From/Date/Re header, with the ask first.
- Background, then actions with owners and dates.
- Free to start, no watermark.
No credit card.